Paralegal – Corporate/Securities
FLSA Status: Non-Exempt
Reports to: Paralegal Manager
Office: Seattle, WA
SUMMARY: Provides a full range of paralegal support to attorneys in the corporate and business transaction practices. Acts as liaison with client personnel for a broad range of corporate maintenance and capitalization management matters. Proactively communicates with clients to ensure client needs are met; possesses the ability to identify client issues and respond in a timely manner.
Entity Formation and Maintenance
- Prepares local and state formation and foreign qualification documents and amendments for corporations, limited liability companies, and partnerships; prepares and manages filings for licensing and other permits.
- Drafts corporate documents, including but not limited to bylaws, shareholder agreements, notices, scripts for shareholder meetings, shareholder and board meeting minutes, consents, proxy statements, annual reports.
- Prepares notices of issuance of securities and stock certificates; drafts requests for consent to transfer and assignments; maintains stock ledgers; handles stock option administration and capitalization maintenance, including preparation of pro rata and pro forma calculations, preparation of stock capitalization letters; updating of securities tracking database; may assist with stock capitalization calculations in connection with mergers.
- Assists with preparation of SEC registration statements, forms and reports.
- Sets up and populates data rooms for transactions.
- Identifies and organizes documents for closings of complex financing or acquisition transactions, including management of document exchange; coordinates preparation of transfer agent materials.
- Prepares and files promissory notes, security agreements, UCC financing statements.
- Drafts blue sky filings and documentation for various agency filings; prepares and tracks lock up agreements; prepares exchange applications (i.e. NASDAQ) and related correspondence.
- Assists with transaction closings.
- Stays abreast of changes in practice area rules, forms and documents.
- Conducts due diligence research, including litigation searches, UCC searches, real property title research, and preliminary organization and review of contracts and other documents transmitted or received as part of the due diligence process.
- Independently performs research and analysis of securities law compliance.
- Performs blue sky research and prepares blue sky memoranda.
- Accurately and completely record billable time spent and tasks performed in accordance with firm policy and client-imposed billing protocols; enter and release time promptly in compliance with the firm’s announced deadlines.
- Accurately and promptly submit records of hours worked in compliance with the firm’s established deadlines.
- Accepts and performs other duties and responsibilities as assigned.
Education and Experience
- 8 years of paralegal experience with at least 5 years of experience in Securities, is preferred.
- Bachelor’s degree and completion of paralegal program of study, or clear demonstration of equivalent knowledge and skill.
Skills and Abilities
- Ability to read and write English.
- Advanced proficiency in the use of Microsoft Office applications (Word, Excel, and Outlook) for the creation and editing of documents, spreadsheets and electronic mail.
- Proficiency in the use of computerized legal research and document retention databases for performance of legal research and effective management of case files.
- Ability to understand and follow work directions, make discretionary decisions, manage multiple priorities and respond to urgent requests with minimal supervision.
- Excellent communication and interpersonal skills, including the ability to maintain effective working relationships and communicate verbally and in writing, with clients, firm members, and other business contacts.
- Exceptional customer service skills, as well as the ability to handle stressful situations in a calm, composed manner.
- Excellent keyboarding, writing and proofreading skills.
- Ability to pay close attention to detail and be highly organized and accurate.
- Strong time and task management skills.
- Ability to work effectively in a team-oriented, service environment.
While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to stand; walk; sit and stoop, kneel, crouch, or crawl. The employee is occasionally required to climb or balance. The employee may occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.
Davis Wright Tremaine believes that every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. It is Davis Wright Tremaine's policy to hire, promote, transfer, terminate, and make all other employment-related decisions without regard to an employee's race, color, sex, religion, age, national origin, handicap, sexual orientation, gender identity or any other basis prohibited by applicable local, state, or federal law.